Simplify Event Check-ins with QR Codes
Forget 'I forgot to put it in my calendar.' Event QR codes are the ultimate RSVP tool. They allow users to save your event details, location, and reminders to their personal calendar with a single scan.
What is an Event QR Code?
This QR code encodes an .ics (iCalendar) file or a calendar link (Google Calendar, Outlook).
When scanned, it prompts the user to 'Add to Calendar', automatically populating the Title, Time, Location, and Description fields.
Why Event QRs Work
Higher Attendance
Reducing friction to save the date increases show-up rates.
Accuracy
No confusion about time zones or venue addresses.
Virality
Easy to share the digital pass with friends.
How to Setup
1. Create Calendar Event
Use Google Calendar or a tool like Eventbrite to create the event.
2. Get the Link
Use the 'Publish Event' link or 'Add to Calendar' button link.
3. Generate QR
Paste this link into the QR generator.
4. Test Dates
Scan and confirm the Time Zone is correct on a different device.
Top Event Uses
Webinars & Live Streams
Promote on social media. Scan to save the stream start time.
Conference Booths
'Scan to save our demo slot' ensures leads actually return.
Wedding Save-the-Dates
Physical magnet cards with a QR code are modern and effective.
Troubleshooting
Time Zone Confusion
Always specify the specific timezone (e.g. GMT-5) in the calendar event to avoid international mix-ups.
Past Events
Dynamic QRs allow you to update the link for the next event without reprinting.
Event FAQ
Can I update the time later?
Only if you use a Dynamic QR or a dynamic link (like a Facebook Event link).
Does it store user data?
No. It just pushes data TO the user's phone. It doesn't track who scanned unless you use a marketing landing page.
Create dynamic QR codes in seconds
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